Administrative Assistant

Job Summary

The administrative assistant will manage the church office and various published items in order to provide administrative assistance to the congregation as they fulfill their mission.

Essential Functions

● Answer phone calls and emails, forwarding to appropriate persons or committees as necessary

● Maintain church master calendar for services, group and committee meetings, and all church building users (outside groups require council approval via written request)

● Create and publish regular communications of this congregation: weekly bulletins, weekly reminder emails, monthly newsletter

● Prepare bulk mailings for seasonal letters and other letters to the congregation

● Maintain database including the following: telephone directory, mailing list including friends of Bethany and members, Parish register (red book), Birthday lists

● Send or request “transfer of membership”

● Acknowledge memorials via cards

● Manage stock of office supplies

● Maintain office files

● Publish Annual Congregational report

● Maintain petty cash reports monthly

● Maintain bulletin boards in church

● Assist in preparing annual office budget in conjunction with Pastor and Treasurer

● Other duties as assigned

Other Responsibilities

● Participate in staff meetings

● Network in the community and with other churches to develop and share a mutual resource base of administrative expertise.

Minimum Qualifications

● Possess computer/technology skills and knowledge of Microsoft Word, Publisher, Powerpoint, and Excel, Gmail, Google Calendar

● Familiarity with or willingness to learn Planning Center Online, Canva

● Possess a good grasp of English grammar and spelling and be capable of proofreading accurately

● Knowledge of ELCA (Evangelical Lutheran Church in America) and the liturgical year preferred

Physical Requirements

● Able to move freely in and out of the church office

Core Competencies

Attention to Detail: Consistently attends to the many small pieces which must be assembled into an organized whole; follows up on missing or out of balance items; resolves unanswered questions needed to address a problem; keeps the larger picture in mind while tending to the smallest of details.

Informing Others: Provides the information people need to know to do their jobs well; helps people understand the information and knowledge and its relevance to the task at hand; is timely and transparent in the sharing of information.

Self-Development: Sets appropriate personal work objectives, measures own progress, identifies personal gaps in knowledge, understanding and skill; undertakes appropriate activities to develop needed skills; seeks regular feedback on performance; knows personal strengths and weaknesses, is sensitive to changing personal and organizational requirements and changes accordingly.

Interpersonal Skills: Establishes good working relationships with all others who are relevant to the completion of work; works well with people at all levels of the congregation; builds appropriate rapport; considers the impact of his/her actions on others; uses diplomacy and tact; is approachable; avoids communication triangles.

Technical Expertise: Acquires and demonstrates the technical skills required to proficiently execute the essential functions of the job; understands which skills are lacking and seeks to develop those skills; continually works toward the mastery of technical proficiency.

Time Management: Is able and willing to focus time on tasks that contribute to organizational goals; Uses time effectively and efficiently; values time and respects the time of others; concentrates his/her efforts on the most important priorities; can appropriately balance priorities.

Verbal Communication: Is able to deliver a message clearly, articulately and with appropriate emotion in a variety of settings; demonstrates communication styles appropriate to the situation at hand; adjusts the message, without losing the essence of the message, depending upon the circumstance and the listener.

Written Communication: Is able to write clearly and succinctly; employs correct grammar, punctuation and patterns of speech; clearly delivers messages in a tone appropriate to the context.

Pay: From $16.55 per hour

Expected hours: 15.0 – 20.0 per week

Benefits

* Flexible schedule

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Palmyra, NJ 08065