Administrative Assistant / Bookkeping Assistant(Part-time, QuickBooks Preferred)

From $16 an hour can be more($) based on experience and eventually become full-time.

About the Role

We are seeking a detail-oriented and organized Administrative Assistant to support our daily office operations. In this role, you will serve as the primary point of contact for internal and external parties, manage schedules, and maintain efficient office workflows. The ideal candidate possesses excellent communication skills, strong multitasking abilities, and proficiency in office software.

Additionally, this position balances daily administrative support with basic QuickBooks data entry. Advanced bookkeeping expertise is not required, but you should be highly comfortable navigating financial records and entering transactions accurately.

About Us

The Museum of Maritime Navigation and Communication is a 501(c)(3) nonprofit organization dedicated to preserving marine electronic equipment and local maritime history. Through our dynamic educational programs and community outreach, we aim to inspire curiosity and interest in maritime technology and history.

Key Responsibilities

Administrative Support

• Office Operations: Manage daily office logistics, answer incoming phone calls, respond to general inquiries, and warmly greet museum visitors.
• Communications: Monitor and organize central email accounts, routing messages to the appropriate team members.
• Records Management: Maintain clean, organized digital and physical filing systems.
• Coordination: Support internal team scheduling, basic internet research, and daily administrative tasks as needed.

Basic Bookkeeping

• Data Entry: Accurately input weekly income and expense transactions into QuickBooks.
• Financial Records: Maintain organized documentation (receipts, invoices, deposits) to support financial health.
• Reporting Support: Assist in compiling basic financial summaries and bookkeeping data for meetings.

Qualifications

• Experience: Prior experience in an administrative, clerical, or bookkeeping role preferred.
• Software Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Basic data-entry familiarity with QuickBooks is highly valued.
• Core Skills: Strong and Exceptional organization, strong written and verbal communication, and a sharp eye for detail.
• Mindset: A reliable self-starter who enjoys working in a small, collaborative team environment.

Work Environment & Compensation

• Schedule: Minimum of 20 hours per week with flexible scheduling options during standard business hours.
• Setting: Small, collaborative, business-casual nonprofit environment.

Flexibility

The position begins fully in-person. A hybrid remote/in-person schedule may be considered after initial training is completed and office procedures are mastered.

Job Type: Part-time

Pay: From $16.00 per hour

Benefits

* Flexible schedule

Work Location: In person