Administrative Assistant

Administrative Assistant | Playground Games Redmond

Primary Responsibilities Include

• Provide group admin support for gaming studio comprised of Microsoft employees, vendors, and interns both onsite and remote
• Support various team events and meetings from booking spaces, coordinating and ordering catering, set up and clean-up after events, and general attention to detail to ensure a successful experience from end to end
• Actively participate in the Business Support community
• Continuous management of all Studio space including conference rooms, common areas, and walkways
• Partner with building management team to submit and follow up on facilities requests
• Maintain accurate, detailed information in space databases
• Management of conference room calendars
• Management of restricted access building exercising discretion and sound judgement, regular auditing of access levels
• Shipping and receiving as needed
• Management of storage inventory and spaces including but not limited to organization and downsizing
• Coordinate logistics and provide onboarding support for new employees, vendors, and interns

Other Responsibilities may include

• Execute various projects and tasks and completes project deliverables with little or no supervision. Own the components of project outcomes end to end with proper accountability. Identify risks and challenges within core area of responsibility and communicate these to relevant stakeholders
• Executional support as needed including catering, touchdown desks, meeting rooms, offsite coordination, etc.
• Arrange domestic and international travel for leaders as needed
• Reconcile and process expense reports for leaders as needed

Qualifications

• Committed to work onsite in Redmond 100% of the time, be present in the studio M-F during core business hours (8am- 5pm)
• Eagerness to learn general operations
• Ability to proactively identify and execute tasks
• Strong organizational skills and ability to manage several tasks at the same time
• Act as professional and reliable main point of contact with the lobby for deliveries, guest check in, and other situations as needed
• Familiarity with Microsoft systems and tools including Outlook Calendar, Teams, Travel booking and Expenses, Viva Tools, Forms, and other applications
• Proficient with Microsoft productivity software including Word, Outlook, PowerPoint, Visio, and Excel
• Ability to lift up to 50#
• Associate's/Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience

Additional Qualifications Preferred

• 1+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administrative work
• Strong verbal and written communication skills
• Able to work independently and with discretion
• Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
• Detail-oriented with strong problem-solving and troubleshooting skills
• Ability to be flexible and work efficiently with little to no guidance in a fast-paced environment
• Ability to react with appropriate urgency to situations and requests
• Highly collaborative, a team player who fosters productive and effective working relationships across Studio teams, contributing to team morale, and building team dynamics
• Must be able to maintain confidentiality and use discretion and judgment at all times
• Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all communications
• Working knowledge of Microsoft internal tools such as Employee Central, Cytric, MyExpense, MyOrder, and SharePoint.

Affirma is an Equal Opportunity Employer and does not make employment decisions or otherwise discriminates based on race, creed, color, national origin, sex, military status, sexual orientation, or the presence of any sensory, mental, or physical disability, genetic information, or any other category protected by law.

Pay: $20.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person