Senior Administrative Assistant

Company Overview

Profitable PPOs consults with dental practices across the country to help them increase profitability.

Compensation

$30–$34 per hour, depending on experience Schedule: Full-time. Work setting: Hybrid, mostly work from home. Phoenix-area candidates are required, with periodic in-person time for planning, document organization, and executive support. Benefits: Medical, dental, and vision insurance; 401(k); paid time off (PTO); and sick leave.

The Opportunity

We are seeking a highly organized, proactive professional to support our founder and coordinate day-to-day projects and administrative work.

Your goal is to help the founder stay focused and prepared by keeping schedules, priorities, information, and follow-up organized, and turning decisions into completed work.

Success Looks Like

• The founder’s calendar supports key priorities, with meetings prepared for and focused work time protected.
• Projects, commitments, and follow-up items have clear owners, priorities, next steps, and deadlines.
• Meeting decisions become action items, and progress is tracked through completion.
• Paper and digital files are easy to find and use, and the founder spends less time organizing, searching, and following up.

What You Will Own

• Manage the calendar, scheduling, reminders, and meeting logistics; gather materials in advance.
• Organize meeting notes, decisions, action items and project tracking.
• Coordinate projects with team members, track progress and deadlines, follow up on outstanding items, and flag delays or competing priorities.
• Triage email, draft routine responses, flag items needing executive judgment, and follow up with team members, clients, and other contacts on routine or approved matters.
• Coordinate occasional business travel, itineraries, and expense reimbursements.
• Maintain physical and digital project files, including periodic in-person workspace and document organization.
• Create practical checklists, templates, and processes for recurring work.
• Provide a brief view of daily priorities, open items, and upcoming needs.

What This Role Is Not

Sensitive legal, financial, personnel, and high-stakes client matters are handled only when specifically assigned.

What We Are Looking For

• Exceptional organization, attention to detail, and consistent follow-through.
• A proactive approach: anticipate needs, notice gaps, and follow through without reminders.
• Clear, professional, and friendly written and verbal communication.
• Sound judgment, discretion with confidential information, and the ability to recognize when to escalate.
• Ability to coordinate multiple projects, establish priorities with the founder, and track progress and deadlines.
• Strong proficiency with Microsoft Outlook, Word, Excel, Teams, and shared-file systems.
• Experience supporting an executive, business owner, or leader is strongly preferred.
• Dental or dental insurance experience is preferred, but not required.

The Right Fit

You enjoy creating structure for someone with many competing demands and take satisfaction in helping them feel prepared, organized, and in control. If your organization, judgment, and follow-through make a visible difference, we would like to hear from you.

Pay: $30.00 - $34.00 per hour

Expected hours: 40.0 per week

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s)

• Tell us about a time you brought structure to a busy leader’s scattered tasks, notes, emails, or paperwork. What did you personally do?
• Please describe how in your current or past position you’ve managed the tasks and commitments of another person. How did you keep the information current, follow up on delegated work, and confirm items were completed?
• The position is full-time and pays $30–$34 per hour, depending on experience, plus benefits. Is this compensation range acceptable to you?

Experience

* Executive Assistant/Admin Assistant: 3 years (Required)

Ability to Commute

* Phoenix, AZ 85085 (Required)

Work Location: Hybrid remote in Phoenix, AZ 85085