Senior Administrative Assistant

Position Overview

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Pivot Path Solutions is seeking two experienced Project Office Senior Administrative Assistant IV professionals to support the U.S. Navy Planning Yard at Puget Sound Naval Shipyard & Intermediate Maintenance Facility (PSNS & IMF).

This position provides critical administrative and technical support for Navy ship modernization and maintenance programs by managing engineering documentation, tracking technical deliverables, maintaining configuration management databases, coordinating Liaison Action Records (LARs), supporting Ship Installation Drawing (SID) activities, and generating operational reports used to monitor ship availability schedules.

The successful candidate is highly organized, detail-oriented, and comfortable working with engineering documentation, technical databases, and multiple Government information systems in a secure environment.

Key Responsibilities

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### Engineering Document Control

• Process, review, and quality check Ship Installation Drawings (SIDs) in accordance with Planning Yard procedures.
• Coordinate issuance, tracking, and distribution of engineering drawings.
• Maintain drawing lifecycle status within Government systems.
• Convert and archive historical engineering documents into electronic repositories.
• Ensure documentation complies with NAVSEA and Planning Yard standards.

### Liaison Action Record (LAR) Management

• Process incoming and outgoing Liaison Action Records (LARs).
• Monitor LAR workflow within NSLC eLAR and Planning Yard applications.
• Track document status and coordinate timely processing with engineering teams.
• Maintain complete and accurate LAR records.

### Ship Configuration Management

• Compile, update, and verify Ship Change Documents (SCDs).
• Maintain accurate configuration data within the Planning Yard Document Information System (DIS).
• Verify Ship Installation Drawing (SID) status associated with modern...