Executive Assistant

Executive Assistant About the opportunity

This is a confidential search for a founder-led, high-growth company. The company's name and further details will be shared with shortlisted candidates.

Role overview

The Executive Assistant is the right hand to our Founder & CEO, keeping their calendar, travel, communications and priorities running smoothly so they can focus on product, partners and growth.

This is a high-trust, fast-paced role at a growing company. You'll work across the founder's business commitments, including partners, investors, press and events. You'll handle confidential information with discretion and act as a polished point of contact for the team and outside partners.

Key responsibilities

Calendar and scheduling

• Own the CEO's calendar end to end, balancing internal meetings, partner and investor calls, press and external commitments
• Anticipate conflicts, protect focus time and reprioritize quickly as plans change
• Coordinate across time zones with partners and agencies

Travel and events

• Plan and book domestic and international travel, including detailed itineraries and on-the-ground logistics
• Coordinate logistics for trade shows, partner visits, launches and press moments

Communications

• Manage the CEO's inbox, triage requests and draft correspondence in their voice
• Act as a professional, warm first point of contact for partners, investors and press
• Prepare briefing notes and materials ahead of key meetings

Projects and operations

• Track action items and follow-ups from leadership meetings and keep projects moving
• Support board and investor meeting preparation, including decks, agendas and notes
• Process expense reports and help manage vendor invoices
• Coordinate gifting and send-outs as needed
• Support office operations and team events

Personal support

* Provide personal support as needed (appointments, errands coordination, household logistics)

Qualifications

Required

• 3+ years supporting a C-suite executive or founder, ideally at a startup or fast-growing company
• Exceptional organization and attention to detail, with the ability to juggle many moving parts
• Clear, polished written and verbal communication
• Sound judgment and complete discretion with confidential information
• Proactive mindset: you anticipate needs and solve problems before they reach the executive
• Strong command of Google Workspace and/or Microsoft 365, plus comfort learning new tools
• Flexibility to occasionally support outside standard hours around travel, launches and events

Preferred

• Experience supporting a public-facing founder
• Experience coordinating with external partners and agencies
• Experience supporting board or investor meetings

Pay: $85,000.00 - $100,000.00 per year

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Parental leave
• Retirement plan

Work Location: Hybrid remote in Los Angeles, CA 90042