Executive Assistant to CEO

Position Overview

The Executive Assistant to the CEO serves as a strategic partner and operational driver, supporting a fast-paced executive in an accounting consulting, professional training, and event management organization. This role goes beyond traditional administrative support—acting as a key liaison, problem-solver, and project manager to ensure the CEO’s time, priorities, and initiatives are executed efficiently and effectively.

Key Responsibilities

*Executive & Calendar Management*

• Own and manage the CEO’s complex calendar, including scheduling internal and external meetings, travel, and event commitments
• Anticipate scheduling conflicts and proactively adjust priorities
• Coordinate complex scheduling across internal and external stakeholders, requiring persistent follow-up and adaptability
• Coordinate all travel logistics, including flights, hotels, ground transportation, and itineraries
• Ensure a highly organized and strategic calendar structure, including color coding, priority alignment, and forward planning

*Strategic Support & Prioritization*

• Partner with the CEO to prioritize daily, weekly, and long-term initiatives
• Act as a gatekeeper for incoming requests, ensuring alignment with CEO priorities
• Field and triage urgent or disruptive issues with sound judgment
• Provide solutions independently when executive input is not required
• Quickly adapt to shifting priorities and adjust plans in real time with minimal direction

*Communication & Correspondence*

• Draft, review, and respond to emails, communications, and presentations on behalf of the CEO
• Serve as a professional liaison between the CEO and internal teams, clients, sponsors, and partners
• Ensure clear, timely, and aligned communication across stakeholders

*Meeting & Project Support*

• Prepare agendas, materials, and briefing documents for meetings
• Attend key meetings to capture notes, action items, and follow-ups
• Track and manage follow-throughs on CEO priorities using task management tools (Monday.com, etc.)

*Content, Marketing & Brand Support*

• Proofread and edit presentations, marketing materials, and written content for clarity, consistency, and accuracy
• Support marketing initiatives including timelines, content review, and coordination with internal teams
• Provide oversight on website updates and content accuracy

*Podcast, Media & Thought Leadership Coordination*

• Schedule and coordinate CEO guest appearances on podcasts and industry platforms
• Manage production scheduling and guest coordination for company-hosted podcasts
• Research and identify speaking opportunities at conferences, trade shows, and events

*Conference Support for Scaling New Heights*

• Support the CEO as needed in planning and execution for the company’s annual Scaling New Heights conference
• Serve as a point of contact between the CEO, sponsors, partners, and attendees
• Serve as one of two primary “host” team members supporting the CEO onsite, ensuring the CEO is prepared, on schedule, and present where needed throughout the conference

*Project & Operational Management*

• Independently manage special projects as assigned by the CEO
• Track key initiatives across platforms including Monday.com, Teams, HubSpot, and SharePoint
• Improve systems, workflows, and operational efficiency where possible

*Qualifications*

• Bachelor’s degree preferred
• 5+ years supporting C-level executives (experience in hospitality, events, training, or fast-paced environments preferred)
• Highly organized with exceptional attention to detail and follow-through
• Strong ability to manage and prioritize multiple tasks simultaneously without sacrificing accuracy
• Thrives in a fast-paced environment with constantly shifting priorities
• Proactive and highly responsive, with a strong sense of urgency
• Demonstrated persistence and tenacity in follow-up, particularly when coordinating with external stakeholders
• Enjoys and excels at calendar management, scheduling, and logistical coordination
• Comfortable supporting a fast-moving executive with high expectations and evolving needs
• Proven ability to anticipate needs and operate with a high level of ownership and initiative
• Strong organizational, time management, and problem-solving skills
• Exceptional written and verbal communication skills
• High level of discretion and professionalism
• Willingness to assist with occasional personal administrative tasks as needed

*Technical Skills*

• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Task and project management tools (Monday.com or similar)
• CRM and communication platforms (HubSpot, Teams, SharePoint preferred)

*Compensation & Benefits*

• Full-time position
• Competitive salary
• 401(k)
• Health, dental, and vision insurance
• Paid time off (PTO)

*What Success Looks Like*

• CEO operates at maximum efficiency with optimized time and focus
• Priorities are clearly managed and executed without bottlenecks
• CEO calendar is highly organized, efficient, and manageable
• Communication is proactive, polished, and aligned
• Meetings and commitments are scheduled efficiently, even with difficult-to-reach stakeholders
• Priorities are effectively managed despite frequent changes and competing demands
• CEO feels fully supported, with needs anticipated before they arise
• Problems are solved before they escalate

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s)

* Do you have 5+ years experience as an Executive Assistant to C Suite Executives?

Education

* Bachelor's (Required)

Experience

• Microsoft Powerpoint: 3 years (Required)
• Microsoft Excel: 3 years (Required)

Willingness to travel

* 25% (Required)

Work Location: Remote