Executive Assistant/Operations Coordinator

Job Overview

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant/Operations Coordinator to support our leadership team and help manage the daily operations of a busy, high-performing real estate business.

The ideal candidate is an excellent communicator who enjoys a fast-paced environment, takes initiative, and can manage multiple priorities with minimal supervision. This is not a remote position.

Responsibilities

• Executive Support: Manage calendars, scheduling, communications, follow-ups, reporting, and occasional personal and professional errands.
• Real Estate Transactions: Assist with listing presentations, CMAs, offers, contracts, documentation, deadlines, and coordination with clients and service providers.
• Listings & Marketing: Coordinate listing preparation, photography, staging, MLS entries, marketing materials, showings, and client events.
• Office Management: Oversee daily office operations, supplies, vendors, expenses, and administrative needs.
• Team & Financial Support: Assist with bookkeeping coordination, expense tracking, performance reports, agent onboarding, and internal communications.
• Systems & Organization: Maintain CRM accuracy, improve workflows, organize processes, and help leadership keep projects and priorities on track.

Qualifications

• Previous administrative or executive assistant experience; real estate experience strongly preferred.
• Exceptional organizational skills and attention to detail.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Comfortable with technology, AI, and CRM systems.
• Proficient in G Suite, Windows, and IOS.
• Ability to multitask, prioritize, and work independently.
• Professional, resourceful, dependable, and proactive.
• Driver’s license and reliable transportation.

Pay: $45,760.00 - $60,000.00 per year

Work Location: In person