Executive Assistant, Office of the President - Roxbury Community College

Location

Roxbury Crossing, MA Category: Full Time Staff Job Type: Full Time Posted On: Thu Aug 20 2026 Job Description:

Unit

Non-Unit Professional (NUP)

Department

Office of the President

Reports To

Executive Administrator / Chief of Staff

Schedule

Monday-Friday, 9:00 a.m.-5:00 p.m.; primarily onsite. Evening and weekend availability is required for designated College events and executive-office needs. Any remote-work arrangement is subject to approval and operational needs.

Location

1234 Columbus Avenue, Roxbury Crossing, Massachusetts 02120

Date

August 2026

Anticipated Start Date

To be determined

Compensation Range

$70,000-$82,000 annually

Compensation Note

Starting salary will be determined in accordance with the successful candidate's education level, relevant experience, internal salary equity, and applicable College compensation practices.

Position Summary

The Executive Assistant in the Office of the President provides high-level, executive-caliber administrative and operational support to the President's Office, working in close partnership with the Executive Administrator/Chief of Staff. The position supports the President, Executive Administrator/Chief of Staff, and Vice President of Communications and External Affairs and serves as an important point of coordination for senior leadership, trustees, employees, community partners, and external stakeholders.

This role requires a polished, discreet, highly organized professional who is comfortable operating in a fast-paced executive environment. The successful candidate will demonstrate exceptional judgment, confidentiality, responsiveness, attention to detail, and advanced proficiency with Microsoft Office. The position requires the ability to anticipate needs, manage competing priorities, communicate professionally on behalf of the Office of the President, and follow assignments through to completion.

Essential Duties and Responsibilities

Calendar & Executive Support

• Serve as primary calendar manager for the President and coordinate scheduling priorities for the Office of the President, using advanced Outlook functionality to manage complex scheduling, recurring meetings, competing priorities, and real-time conflicts.
• Meet regularly with the Executive Administrator/Chief of Staff to align the President's calendar, priorities, meeting preparation, and administrative needs.
• Schedule and coordinate Zoom and Microsoft Teams meetings, including invitations, links, materials, and related logistics.
• Prepare and organize meeting materials, correspondence, briefing documents, presentations, and other executive-office materials as requested.
• Anticipate scheduling and logistical needs and proactively identify conflicts, deadlines, and follow-up items.
• Travel & Logistics
• Coordinate domestic and other approved travel arrangements for the President, including air, train, ferry and ground transportation, lodging, conference registration, itineraries, and related logistics.
• Coordinate approved travel arrangements for Cabinet members and members of the Board of Trustees as requested.
• Prepare clear travel itineraries and ensure required documentation, reservations, and reimbursements are completed accurately and timely.
• Governance & Special Projects
• Support the Executive Administrator/Chief of Staff with Board of Trustees activities, including meeting logistics, materials preparation, correspondence, records coordination, and follow-up.
• Assist with confidential and time-sensitive special projects on behalf of the President and Executive Administrator/Chief of Staff.
• Serve on College committees and assist with college-wide and presidential events, representing the Office of the President with professionalism and discretion.
• Track assignments and action items originating from the President's Office and follow up with appropriate stakeholders as directed.
• Financial & Administrative Operations
• Prepare and submit the President's monthly credit-card documentation and expenses to Finance accurately and on schedule.
• Process reimbursements, invoices, purchase-related documentation, and other administrative transactions; follow through to timely resolution.
• Maintain organized and secure electronic filing and records-management systems for the Office of the President.
• Manage incoming and outgoing telephone communications and correspondence with professionalism appropriate to the President's Office.
• Order and track office supplies and coordinate other routine office operational needs.
• Perform other related duties and special assignments as required.

Job Requirements

Qualifications

• Minimum education: Associate degree and five (5) years of progressively responsible high-level administrative or executive support experience, preferably supporting a president, CEO, cabinet-level leader, or other senior executive.
• Demonstrated experience managing complex executive calendars, confidential information, travel, meeting logistics, correspondence, and competing priorities.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related digital collaboration and records-management tools.
• Exceptional written and verbal communication skills, including the ability to prepare polished, professional materials.
• Demonstrated discretion, sound judgment, professionalism, initiative, and ability to work effectively with confidential and sensitive information.
• An equivalent combination of education, training, and relevant experience will be considered.

Preferred Qualifications

• Bachelor's degree.
• Executive support experience in higher education, government, a public institution, nonprofit organization, or similarly complex environment.
• Experience supporting boards, senior leadership teams, public officials, or high-level external stakeholders.

Core Competencies

• Executive presence and professionalism.
• Exceptional organization and meticulous attention to detail.
• Strong judgment, discretion, and confidentiality.
• Ability to anticipate needs and operate proactively.
• Ability to manage multiple priorities and deadlines in a fast-moving environment.
• Strong interpersonal and relationship-management skills with administrators, faculty, staff, trustees, students, and community partners.
• Adaptability, responsiveness, and calm problem-solving under pressure.
• Commitment to working effectively within a culturally diverse, urban community college environment.

Additional Information

Benefits

Employees of Roxbury Community College are considered employees of the Commonwealth of Massachusetts and may receive benefits that include:

• Health insurance through the Commonwealth's Group Insurance Commission (GIC).
• Dental and vision plan options.
• Flexible Medical Spending Account and Dependent Care Assistance Account.
• Basic and optional life insurance.
• Retirement options, including the State Employees' Retirement System or Optional Retirement Program (ORP), as applicable, and supplemental retirement savings options.
• Paid holidays and competitive sick, vacation, and personal leave.
• Tuition benefits for eligible employees and dependents at Massachusetts public colleges and universities.
• Optional disability and supplemental benefit programs.
• Professional development and continuing education opportunities.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Employee assistance resources through the Commonwealth.
• Free employee parking on the Roxbury campus.
• Convenient MBTA access via Roxbury Crossing Station and connecting bus service.