Executive Assistant

Hawkins Parnell & Young, LLP is seeking an experienced Executive Assistant to support David R. Johanson, a Senior Partner leading a dynamic national practice. The candidate will work from our Napa, California office. Remote work is possible for a qualified candidate.This position involves active daily contact with the national legal team and clients in a fast-paced environment. Excellent writing and communication skills, and organizational independence are required. Paralegal or legal assistant experience would be helpful. This is a true Executive Assistant role to manage a large national team of approximately 25+ timekeepers for the Senior Partner and to assist him in prioritizing and organizing activities to promote the firm’s clients’ interests.

Candidates must have strong organizational and communication skills, a strong work ethic, and proficiency in MS Office, Excel, and PowerPoint.

HPY offers a competitive salary complemented by a full, comprehensive benefits package, including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401(k) plan, Short and Long-Term Disability, and Profit Sharing.

Responsibilities include, but are not limited to

• Maintain team and court calendars and keep attorneys aware of key scheduled events and approaching deadlines
• Scheduling and participating in meetings and videoconferences
• Communicate by phone, Zoom, and email with clients and vendors, maintaining professionalism and a high level of customer service
• Assist in the coordination on legal documentation
• Assist in marketing and client development
• Oversee organizational efforts regarding electronic files
• Assist the Senior Partner in prioritizing his workload and entering his billable time
• Act as a spokesperson for the Senior Partner, subject to direct instructions and general guidelines provided by the Senior Partner
• Coordinate new client pitches for the Senior Partner and assist him in integrating new clients into his team’s legal practice

Required Skills and Experience

• High School diploma required, Bachelor’s degree preferred.
• Three or more years of legal experience or comparable corporate experience.
• Prior Executive Assistant experience would be helpful although it is not required

Practice Areas

Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs) and Related Transactions, General Liability, Labor & Employment, Equity Incentive Plans, Executive Employment Agreements, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation

Why Hawkins Parnell & Young, LLP?

Hawkins Parnell is a national litigation powerhouse with offices spanning the United States. Our 250-person litigation team defends prominent individuals and small businesses to many of the largest corporations in high-risk litigation and business disputes nationwide.

Over the last half-century, our success has relied on one distinction: OUR PEOPLE. We rely on the uniqueness of each team member to create a culture that drives innovation and exceptional results for our diverse client roster. Through actively embracing different backgrounds and perspectives, we foster an environment that is vibrant, challenging, and rewarding.

*Hawkins Parnell & Young is an Equal Employment Opportunity Employer.*