Executive Administrative Assistant

KNEXUS Executive Assistant to the CEO

Remote (continental U.S.), hours aligned to Eastern Time. Preference for the

Washington, D.C. metro area. HQ: Vienna, VA. Hybrid work 2 days in office weekly

Overview

Knexus is seeking a highly organized, proactive, and detail-oriented Executive Assistant

to serve as the key operating partner to our CEO. This role is responsible for heavy

calendar management, travel coordination, executive meeting preparation, and day-to-

day business administrative workflows. The ideal candidate thrives in a fast-paced

environment, balances strategic preparation with execution, and acts as a force

multiplier for executive bandwidth.

This position reports directly to the Chief Executive Officer.

Responsibilities

Own the CEO's calendar, scheduling, and travel logistics, prioritizing to protect

focus time and create daily operational buffers

Manage the CEO's inbox, inbound requests, and correspondence, drafting

communications in the CEO's voice and filtering items that require escalating

Prepare briefings, agendas, talking points, and follow-up notes for customer

meetings, internal leadership sessions, board/investor meetings, and partner

discussions

Track decisions, project owners, and deadlines across the leadership team to

drive seamless operational follow-through

Coordinate logistical planning for corporate offsites, customer visits, industry

events, and periodic Washington, D.C.-area meetings

Handle sensitive and confidential company material with the utmost discretion,

including financials, personnel issues, deal discussions, and clearance data

Build and maintain lightweight, practical systems for the leadership team, such as

shared trackers, meeting cadences, and briefing templates

Act as an administrative bridge between executive workflows and core company

functions (program, capture, finance, HR, security) to ensure key deadlines do

not turn into fire drills

Qualifications

Bachelor's degree or equivalent experience in business administration,

communications, or a related field

5+ years of progressive experience supporting a CEO, founder, general

manager, or similarly demanding executive-ideally in a fast-changing, small to

mid-sized organization

Strong attention to detail, organization, and the ability to seamlessly shift

between high-level prep and routine administrative follow-through

Exceptional written communication skills with the ability to turn messy email

threads into concise, actionable briefs

Proficiency with digital workplace tools including Google Workspace, Microsoft

365, and electronic signature systems (e.g., DocuSign)

You must be a U.S. citizen and eligible to obtain a U.S. government security

clearance (Secret).

About Knexus

At Knexus, we are at the forefront of AI development for the government, with a mission

to revolutionize how the government serves its citizens. As a pioneer in the field, we've

spent nearly two decades pushing the boundaries of what is possible with artificial

intelligence. Our work has a direct, mission-driven impact, and we believe that our

innovative ideas help us stay ahead of the curve. Our partnership with Google Cloud

gives our team unparalleled access to the latest tools and expertise.