Administrative Assistant

About the Company

Aqua Laboratories, Inc. provides chemical water treatment programs for heat exchange equipment (steam boilers, cooling towers, and closed recirculating loops) to manufacturing, commercial, healthcare, and institutional facilities in the New England region.

Our website: www.aqualabs.com

About the Role

We are seeking a full-time Office Assistant with experience in administrative and basic office functions. The standard schedule is Monday through Friday, 8:00 A.M. to 5:00 P.M.

This position is onsite at our Amesbury, MA facility and has no remote option.

Key Responsibilities

• Perform accurate data entry to input orders into order system and accounting software and prepare shipping paperwork.
• Pull chemical reagent orders and prepare them for shipment.
• Maintain reagent inventory and participate in quarterly physical inventory audits.
• Sort incoming mail and process daily bank deposits.
• Maintain administrative and operational reports as needed.
• Monitor apparel inventory and place reorders as necessary.
• Answer incoming phone calls and route callers appropriately.
• Remain flexible and adaptable, willingly taking on a variety of cross-functional tasks as daily operational needs shift.

Assist with general administrative tasks as assigned.

Role Requirements

• Ability to take direction from supervisors and execute assigned tasks efficiently.
• Strong interpersonal skills with the ability to work effectively both independently and as part of a team.
• Excellent written and verbal communication skills.
• Strong organizational skills, keen attention to detail, and reliable follow-through.
• Proven multitasking and time-management capabilities, with the ability to prioritize workload effectively.
• Professional and courteous demeanor in person and over the phone.
• Proficiency in Google Workspace (Docs, Sheets, Drive).
• Previous experience working in a manufacturing environment is a plus.
• Perform material handling operations at the office and plant. Ability to load, lift and move objects weighing up to 15 lbs. Able to perform bending, pushing, pulling and climbing stairs on a daily basis.
• Able to wear all appropriate and required Personal Protection Equipment (PPE).
• Maintain a safe working environment and participate in all required safety programs, training, and activities.
• Experience with accounting software interfaces.
• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• The hours worked for this role are Monday thru Friday between the hours of 8AM to 5PM. We do not have weekend or late night shift work.
• MUST LIVE WITHIN 15 miles of Amesbury, MA. We DO NOT relocate people for this role.
• MUST BE A United States Citizen.
• Strong professional references from recent previous employers required.
• Respectfully, we will only respond to those candidates being considered for an interview.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Aqua Laboratories, Inc. is an Equal Opportunity Employer. Employment contingent upon successful completion of a background investigation including driving record , drug screen and criminal background. Smoke-free workplace. Drug-free work environment.

All resumes are held in confidence.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40.0 per week

Application Question(s)

• You live within 15 miles of Amesbury, MA
• You can pass a full criminal background check.
• You have held your last job longer than 2 years. Job hoppers aren't a good fit here.
• You are a United States Citizen (required for our client base).
• You have experience working in a manufacturing and production plant environment.
• You have experience using Google Workspace (Not just Gmail)

Work Location: In person